Microsoft Office 365 | Division of Information Technology (2024)

You are allowed up to install Office (Word, Excel, PowerPoint suite) on up to 5 devices. To removea device from this quota:

1. Go tohttps://portal.office.com/account/
2. Login using your email address as your login name and NetIDpassword as your password. This should take you to a page called "My Account."

3. Click on Install Status
4. Deactivate an install that you aren't currently using from this page.

Updated versions of Microsoft Word for Windows and Maccomputers has a built-in PDF to Word converter!(See below for alternative instructions if your version of Word can't open PDFs).

Windows

1. Open Word.
2. Click onOpen Other documents(Windows) ORFile > Open (Mac)
   
3. ClickBrowseto find the pdf on your computer.Then click open to open the PDF in Word and start the conversion.
   
   

Mac

1. Open Word
2. ClickFile > Open
   
3. Navigate to the PDF and click Open(if it's on your computer and you don't see your computer folders, click On my Mac, find the file, select it, and then clickOpen)
   
4. A status message will display while the file is converting, and then the file will open in Word as an editablecopy of the PDF.
   

Alternative Instructions

If thesedonot work or your version of Word, try updating Word (Windows, Mac)or try one of these options:

• Virtual SINC Site: Use the Virtual SINC Site with the instructions above (https://it.stonybrook.edu/services/virtual-sinc-site)
• Google Drive: Upload the document to Google Drive and then click Open with Google Docs. Once the file is open as a Google Doc, click File > Download > Microsoft Word (.docx) to downlaod a Word file verions. Converting through Google Docs may not work as well as Word especially with long documents with images.

Microsoft's instructions:https://support.office.com/en-us/article/edit-a-pdf-b2d1d729-6b79-499a-bcdb-233379c2f63a

In a Office 365 application (e.g., Word, Excel), if you arenot able to edit or create andsee a message prompting you to activate Office, you'll need to sign in to your account again to activate.

1. Click Activate
   
2. In the Activate Office to Create and Edit window, click Sign in
   
3. In the Sign in screen, enter you @stonybrook.edu email address and click Next
4. If prompted with We Need a Little More Help, select Work account
5. In the Stony Brook University sign in, your @stonybrook.edu email address should already be entered as username;enter your NetID password and click Sign in
   

Stony Brook University'slicense with Microsoft gives active students* and active west campus employees** rights to use the software, this includes 1)license, 2) media, and 3) software activation/keys. Managed machines (computers managed by the University) will already have Office installed.Depending on your status on campus and your needs, you can acquire Microsoft Office media and software activation/keysfromthe options listed below.

Office 365

Active students* and active west campus employees** can directlydownload and install Microsoft Office software fromOffice 365on up to five devices(installation instructions for Windows and Mac). The software is activated through an active Stony Brook University Office 365 subscription. The license to use the software expires when the student or west campus employee is no longer active.

Office 365

• Is a subscription service, and thusOffice365-acquired applications are continually checking that your account is active
• Includes OneDrive storage
• Can be installed on up to 5 devices, even mobile (Find out what devices you have Office installations on and how to deactivate them if you reach this quota)
• Has access to all new updates

OnTheHub

Active west campus employees** can purchase Microsoft Office downloads for a discounted rate from OnTheHub, andOnTheHub provides an activationkey. The license to use the software expires when the west campus employee is no longer active.

The Microsoft Office software available from OnTheHub

• Is a one-time purchase (currently for $9.95 fromOnTheHubfor active west campus employees**)
• Does not include OneDrive storage
• Can only be installed on 1 computer (no apps for mobile devices)
• Does not include future updates

*Active students are those currently registered or eligible to register for classes at Stony Brook University; alumni are not active students
**Active west campusemployees are those currently being paid a salary; emeritus and non-active adjuncts are not active employees

The following browsers are supported to work with OneDrive:

• Microsoft Edge
• Internet Explorer 11 (lasted released version)
• Google Chrome (latest released version) - may experience diminished functionality
• Mozilla Firefox (latest releases version)
• Apple Safari (latest released version)

Please note that certain Web browsers could cause some functionality to be downgraded, limited, or available only through alternative steps.

You can download the latest suite of Microsoft Office applicationsfrom theOffice 365portal for up to 5 devices.

Requirements

To install Office for Mac you will need

• Internet connectivity
• Active SBU student (registered or eligible to register for classes)or active west campus employee (currently receiving a salary) status
• Your campus email (first.last@stonybrook.edu) and your NetID password
• Mac OS 10.10 or later for Office 2016
• Administrator access to the computer

Access Installation Options

1. Before beginning, uninstall any trial versions of Microsoft Office that may exist on your computer
2. Go tohttps://portal.office.com
3. Enter your Stony Brook Email Address as username and select Sign In(don't enter a password yet)
   
4. In the Authentication Required window, enter your campus email address and NetID password and then select Log In
   
5. In the upper right hand corner, click Settings gear icon and select Office 365 Settings
   
6. Select Install and manage software
   

Install Office 2016

1. ClickInstall below Install Office 2016 for Mac
   
2. After Office downloads, double-click Microsoft_Office_2016_Installer.pkg(in Downloads)
   
3. Follow the steps in the Microsoft Office 2016 for Mac Installer to complete theinstallation (if your computer has a password, you'll be prompted to enter it).
   
4. When complete, the "You're almost done message" will display. SelectClose to continue.
   
5. A What's New in Word window will display. SelectGet Started.
   
6. Sign In (if you have trouble signing in, change your NetID Password and try again):
   1. Select Sign in to Activate Office
      
   2. Enter you Stony Brook email address in the box and selectNext
      
   3. If prompted, select Work account (and/orWork or school account)
   4. In the adfs.cc.stonybrook.edu Sign In window, enter your NetID and NetID password and select Sign In
      
7. Choose Office Look preferences and selectContinue
   
8. Select Start Using Word
   

You can download the latest suite of Microsoft Office applications (now called Office 365 ProPlus) from theOffice 365portal for up to 5 devices.

To install Office ProPlus for Windows you will need the following:

• Internet connectivity
• Active SBU student (registered or eligible to register for classes)or active west campus employee (currently receiving a salary) status
• Your campus email (first.last@stonybrook.edu) and yourNetID password
• Windows 7 or later

*** Please be sure to uninstall any trial versions of Microsoft Office that may exist on your computer before attempting to install this software. ***

Installing Office 365

1. Go tohttps://portal.office.com
2. Enter your Stony Brook Email address and click "Sign In" (youdo notneed to put in a password).
   
3. After you enter your email address, you will be redirected to a page to enter your passwordEnter your NetID password, click Sign In
   

4. In the upper right hand corner, to the left of your name, will be a gear icon; click on it and click "Office 365 Settings"

   

5. Click on "Software"

   

6. On the Office page, select a Language, and then choose Install:
   
7. Please Open the Downloaded File:
   
8. Select Run:
   
9. Please wait while the Microsoft Office 365 installation begins:
   
10. Welcome to your new Office, select Next:
    
11. Accept the license agreement and selectNext:
    
12. Select Next:
    

13. Please make a selection, then select Next:

    

14. There are a number of new features with Office 365 ProPlus. To take a tour of some of these features,select Take a look, or selectNo, thanks:

    

15. Office 365 is now wrapping things up, please stay online as we make some finishing touches:

    

    *In order for the software to fully install, please remain connected to the internet. Once the installation is finished, you do not have to be online for your programs to work. This step can take anywhere from 15 minutes to over 30 minutes depending on your computer hardware and internet speed. Don’t be alarmed if it takes a little while; remember, you’re installing multiple programs. After the installation has completed, you can begin using the programs!

16. Pleaseselect All Done:

    

17. Open Microsoft Word or another Microsoft Office application:

    

18. The Microsoft Office 365 setup will begin configuring the application, Please allow the Configuration Progress page to finish:

    

Macros used in Excel can be saved within the document or globally to bere-used in other Excel documents.

This article describes how to transfer global macros to othercomputers. This is helpful for when you receive a newcomputer but find that your Excel files do not have the macros you've been faithfully using. When created, global macros are saved in Personal Macro Workbook:

Windows

1. On your oldcomputer, open File Explorer on your old computer by pressing the Windows button and the letter E on your keyboard.
2. Paste the following path into the address bar. Be sure to remove [NetID] and type your NetID between the slashes.
   C:\Users\[NetID]\AppData\Roaming\Microsoft\Excel\XLStart
   
3. If you have global macros, a file will be created called PERSONAL.XLSB. Move the PERSONAL.XLSB file to your new computer. You can do this by sending an email to yourself with the file attached.
4. On your new computer, download the PERSONAL.XLSB file from your email or where ever you have it stored.
5. Follow steps 1 and 2 to open the correct pathon your new computer and drag the PERSONAL.XLSB file into the XLStart folder.

To test if this was done correctly, open Excel on your new computer, click View > Macros > View Macros.

Notes:

• If you do not see the PERSONAL.XLSB file in the path provided, try switching out Roaming with LocalC:\Users\[NetID]\AppData\Local\Microsoft\Excel\XLStart
• If you have macros embedded in a specific document and would like to make them available for use in other Excel files you can download them one by one using the VBEditor in Excel.
  • https://support.office.com/en-us/article/copy-your-macros-to-a-personal-macro-workbook-aa439b90-f836-4381-97f0-6e4c3f5ee566
  • https://smallbusiness.chron.com/move-macros-different-computer-excel-40855.html

Mac

1. Open Finder > Go > Go To Folder
2. Type ~/Library and click Go
3. Open each folder:⁨Group Containers⁩ ▸ ⁨UBF8T346G9.Office⁩ ▸ ⁨User Content⁩ ▸ ⁨Startup⁩▸ Excel
4. Move the PERSONAL.XLSB file to your new computer. You can do this by sending an email to yourself with the file attached.
5. On your new computer, download the PERSONAL.XLSB file from your email or where ever you have it stored.
6. Follow steps 1-3to open the correct pathon your new computer and drag the PERSONAL.XLSB file into the Excel folder. *If you do not have the Excel folder, you should create a Macro in Excel as a place holder so that one is created for you.

Notes:https://support.office.com/en-us/article/create-and-save-all-your-macros-in-a-single-workbook-66c97ab3-11c2-44db-b021-ae005a9bc790#OfficeVersion=macOS

Microsoft licenses Office Pro applications and Office 365 to Stony Brook Universityonly for activestudents* and active west campus employees**.

Once you are inactive, access to previously downloaded Office programs from Office 365 will be removed by Microsoft and you will not be able to download Microsoft Office applications fromtheOffice365 Portal.

You can purchase your own copy or Office 365 subscriptionfrom the Microsoft storeandmigrate your files from your Stony Brook University Office 365to an Office 365 Personal account (Windows 10, 8.1, 7, Mac). If you're graduating, do a search for Microsoft discounts forrecent graduates.

Learn more about what to do before you leave the university.

*Active students are those currently registered or eligible to register for classes at Stony Brook University; alumni are not active students.
**Active west campusemployees are those currently being paid a salary; emeritus and non-active adjuncts are not active employees.

For information on your accounts when you leave Stony Brook, go to https://it.stonybrook.edu/guides/leaving-stony-brook

Students, Staff and Faculty may use their mobile devices to access, read, edit and create files from their Office 365 account.

Additional information:

• Office 365 Education for Students, Faculty and Staff FAQ
• Get the Office apps for Mobile devices
• Videos:
  • Open Word Files on the iPad
  • Open Excel Files on the iPad
  • Open PowerPoint Files on the iPad

Access Office 365 on mobile device

1. Download the Word, Excel, PowerPoint, OneNote and OneDrive appsfrom your respective app store.
2. At the sign in screen, type your @stonybrook.eduemail address and click next.
3. Enter your NetID password at the Microsoft log in page with the Stony Brook logo.
   
4. When logging in for the first time, if you receive the message"You don't have permission to access this content," you might not have an Office 365 account on the Stony Brook Domain. West campus users should check with Customer Engagement & Support and East campus users should check with East Campus IT staff.

To avoid having to log inevery time every time you want to access Office 365 or your SharePoint site, add your authentication to Mac Keychain through Safari.

Site URLs

If your site was migrated from SharePoint 2010 to SharePoint Online, for the time being you can still use the old URL (ex:https://student.stonybrook.edu/[site_name] orhttps://teams.stonybrook.edu/[site_name])but will be redirected to the new URL, formatted like this:

• https://stonybrook365.sharepoint.com/sites/[site_name]

Access Your Site

1. Type or paste your site URL into Safari and hit Enter
2. In the first field (someone@example.com), enter yourcampusEPO(i.e. first.last@stonybrook.edu) and hitEnter. Do not enter a password.
   
   
3. A Redirecting message will display briefly
   
   
4. When prompted to log in (to area adfs.cc.stonybrook.edu:443), in the name field enter your campus EPO (i.e., first.last@stonybrook.edu) and NetID password in the password field. Check the box forRemember this password in my keychainand select Log In
   

There is a different method forMac and Windows computers.

Windows

Please Note: Setting up automatic log in only works on Windows computers that require signing in with your NetID(i.e you can set up automatic sign in on youroffice computer but not on your home computer).

Also - you must use Internet Explorer, as that's the only browser that can be configured with these settings.

To set up automatic log in, add the URL:

https://adfs.cc.stonybrook.edu

to your Local Internet zone in Internet Explorer on your PC.

1. Go to Tools> Internet Options
2. Click on the Security Tab

   

3. Click on the local internet icon:

   

4. Then click on the Sites button > Advanced
5. Then add "https://adfs.cc.stonybrook.edu" in the field provided:

   

Mac

To avoid having to log inevery time every time you want to access Office 365 or your SharePoint site, add your authentication to Mac Keychain through Safari.

Site URLs

If your site was migrated from SharePoint 2010 to SharePoint Online, for the time being you can still use the old URL (ex:https://student.stonybrook.edu/[site_name] orhttps://teams.stonybrook.edu/[site_name])but will be redirected to the new URL, formatted like this:

• https://stonybrook365.sharepoint.com/sites/[site_name]

Access Your Site

1. Type or paste your site URL into Safari and hit Enter
2. In the first field (someone@example.com), enter yourcampusEPO(i.e. first.last@stonybrook.edu) and hitEnter. Do not enter a password.
   
   
3. A Redirecting message will display briefly
   
   
4. When prompted to log in (to area adfs.cc.stonybrook.edu:443), in the name field enter your campus EPO (i.e., first.last@stonybrook.edu) and NetID password in the password field. Check the box forRemember this password in my keychainand select Log In
   

1. To log in, go to http://stonybrook.edu/office365
2. Enter your campus email (i.e. firstname.lastname@stonybrook.edu) and click Next.
   
   *If you do not see the Microsoft sign in page, clear your browser cache by pressing Ctrl + Shift + Delete (Cmd + Shift + Delete on Mac) on your keyboard.
3. Enter NetID passwordand clickSign in
   
4. If you get an error when trying to log in, try clearing your browser cache (Ctrl + Shift + Delete on Windows; Cmd + Shift + Delete on Mac)or using a different browser or computer

Log in Through Microsoft Office

If you have an on-campus computer andMicrosoft Office 2013 installed, you can access Office 365 from it.

1. Open a Microsoft Office program (Word, Excel, PowerPoint, etc.)
2. Click on yournameat the top right of the screen and selectAbout me
   

To properly log out of SharePoint, click the gray avatarimage in the upper right corner and choose Sign Out.